Being a Professional Freelance Writer (Part Six)

So, you’ve established yourself as a business, found a job, decided on your rates, signed a contract, and it’s time to send through your first invoice. Don’t panic! I can help you with designing one of those as well.

When you make an invoice, there are several important details to include. In your header, you should specify your name and details, the client’s name and details, the invoice number (for your records), the date, and a work summary.

Beneath that, create a table that shows the description of any services and products provided, and the agreed upon cost of each. This is also the place where you outline the percentage of the overall amount you are charging for each of these services or products in this invoice (for example: 20% of total payable amount prior to work commencing). Next, specify the total amount billable at the bottom of the invoice.

Make sure you state who the account is payable to, your payment details, when the payment is due by, and who can be contacted if the client has any questions about the invoice. It might seem ridiculous that you would leave your direct debit or billing details off your invoice, but I’ve done it. Save yourself the embarrassment!

So long as you include all of this information (most of which should be located in your contract as well) you should be fine. If you want to make sure it is formatted nicely and looks professional, you can even download an invoice template—there are plenty of options available online!

This entry brings to an end my ‘Being a professional freelance writer or editor’ article series. If you want more information about any of the topics covered in this series or if there’s a topic you think I’ve missed, feel free to contact me by email or on Twitter!

Being prepared (Becoming a business) »
Showing off (Creating a portfolio) »
Getting employed (Pitches and finding work) »
What are you worth? (Rates) »
Signing on the dotted line (Contracts) »
Being able to pay the rent (Invoices) »